Floor Plan
Booths have been reconfigured to accommodate exhibitor requests. The electronic floor plan reflects these booth changes along with the booth assignments for registered exhibitors and the available booth inventory.
NEW - Exhibition Hours
Tuesday, Nov. 19, 9 a.m. – 1 p.m. View the Exhibition Schedule (PDF 130KB) for a complete listing of hours. NOTE: Educational programming continues until 5:30 p.m.
Booth Assignments
Booth assignments were emailed on Friday, June 7 to all exhibitors who registered by the extended deadline of Friday, May 3. Invoices, reflecting the deposits and payments made to date, will be mailed on Monday, June 10.
Cancellation Dates
| June 28 |
Last day to cancel without penalty |
| July 1 |
Thirty percent (30%) penalty for cancellation |
| Aug. 9 |
Last day to cancel with 30% Penalty |
| Aug. 9 |
Final exhibit space payment due |
| Aug. 12 |
No Refund for Cancellation |
NEW - Exhibitor Portal
Use the company’s unique username and password to log in to the Exhibitor Portal where you can:
- Create Letters of Invitation
- Complete the Laser Safety Checklist
- Request a Wet Lab
- Complete the General Liability Agreement for Non-FDA approved products that may be discussed in the booth.
When you log in, you will be shown the contact information on file with the Academy, if this is correct simply choose Continue. You can update your company contact information through the portal. If the individual designated as the "main meeting contact" needs to be changed, email exhibitions@aao.org directly.
Choose from the portal's tabbed options to complete the tasks noted above. You will receive an email confirmation when the action has been completed. Log in any time before the deadlines to edit your requests. Contact exhibitions@aao.org if you have any questions.
Exhibitor Housing
Online Exhibitor Housing is now open. Companies who have registered to participate in the 2013 Exhibition will be able to select from live inventory and receive immediate confirmation of their housing.
Visit the Exhibitor Housing Web page for complete information and to reserve rooms. Exhibiting companies who require twenty or more rooms should contact Expovision, the Academy's official housing service, at aaohousing@expovision.com.
Official Hotel Meeting Space
The Academy has reserved meeting space at some of the official Academy hotels from Thursday, November 14, through Tuesday, November 19. All meeting space at official Academy hotels must be reserved through the Academy using the online Meeting Space Request Form. Meeting space is assigned on a first-come basis.
Find more information, view hotels and reserve Meeting Space.
Important Dates
| June 5 |
Exhibitor Housing opens online |
| June 7 |
Exhibit Space Assignment Notices sent via email |
| June 21 |
EDC Authorization Form available |
| June 28 |
Last day to cancel without penalty |
Informational Poster Presenter Application
Limited Informational Poster space is available to organizations or companies with tax-Exempt status 501(c)(3) or 501(c)(6). Qualifying organizations must include evidence of their tax-exempt status when submitting their application.
Submit your Informational Poster Application today. You will need your organization username and password to access the application. If you do not have this information, please contact exhibitions@aao.org for assistance.
