Academy Jobs


QuickLinks
Employment Opportunities

The American Academy of Ophthalmology is the world's largest association of eye physicians and surgeons — Eye M.D.s — with more than 27,000 members worldwide. The vision of the American Academy of Ophthalmology is to be the most valued and credible professional eye organization. Toward that end, we are seeking talented, committed and innovative team players to assist in advancing the lifelong learning and professional interests of ophthalmologists.

We currently have the following openings:

The American Academy of Ophthalmology is committed to a diverse workforce. We value and actively seek to recruit, develop and retain people with diverse backgrounds, experiences and perspectives reflecting the full diversity of our economy and society.

Please forward job resumes with cover letter to job@aao.org. We need only one resume. It is not necessary for you to submit your resume per job listing


Academy Coding Specialist

About American Academy of Ophthalmic Executives

The American Academy of Ophthalmic Executives (AAOE), a partner of AAO, focuses on the business aspects of practice by providing practice management information, programs, products and services designed to address the roles of ophthalmic administrators, office managers, managing physicians and billers/coders.

Job Summary

With the tremendous demand for coding information a coding specialist is needed to meet current needs as well as expand coding products, courses and services.

The Academy Coding Specialist will research, develop, and respond to AAO/AAOE members coding needs by presenting courses, conducting research, developing products, writing articles, and responding to submitted questions. This person will represent AAO/AAOE as a presenter in Webinars and CODEquest courses.

This position will work independently while collaborating with internal partners to develop products and interact with the AAOE Board Members. The coding specialist will also provide direction and oversee work delegated to contracted proof readers for coding products as well as respond to approximately 500 coding questions that are submitted monthly.

Responsibilities

  • Develop, research and assist in updating coding product and required documentation for product CME/CEUs, grade coding quizzes.
  • Research and update coding courses, for delivery during Annual Meeting and state coding seminars.
  • Recommend course and product content, make on-going recommendations for improvements to presentation of material.
  • Prepare and deliver coding seminars (public speaking) and webinars (online/phone).
  • Research and respond to 70+ coding inquiries each week from AAO/AAOE members. This requires extensive knowledge and on-going education of ophthalmic rules and regulations.
  • Provide content for coding web site.

Skills and Requirements

  • Must be proficient in coding and reimbursement issues. Comprehensive knowledge of CPT, Category II and III Codes, HCPCS, ICD-9 and documentation requirements on a state and national basis. Ophthalmology experience preferred but not required.
  • Excellent communication skills to effectively convey payment policy application to AAO/AAOE members, for presenting coding courses (up to six hours), and for providing immediate answers to coding questions.
  • Proficient in project management / product development in order to lead the development of coding product.
  • Ability to decipher local coverage determination policies and apply practical application.
  • Ability to handle multiple, complex projects (e.g., product development), meet firm deadlines and prioritize workload
  • Must take and pass Ophthalmic Coding Specialist exam (OCS) within 6 months of hire date.
  • Working knowledge of Word, Excel, and PowerPoint.
  • Travel required to approximately 12 to 15 weekend seminars per year.

Back to Top


Marketing Communications Specialist

Job Summary

The Marketing Communications Specialist partners with the Product Marketing Manager and is responsible for all aspects of planning and execution of the Academy's product marketing strategy for the Practice Management (AAOE) and Patient Education products including books, CD-ROMS, online products and more.

Responsibilities
  • Manages the development and execution of assigned promotional campaigns including direct mail, advertising, web marketing, public relations.
  • Analyzes promotional campaign performance results.
  • Manages marketing promotion budget.
  • Provides art direction, copywriting/editing, image research and oversees production/approval for online promotions.
  • Assists in the creation of annual strategic marketing plans for new and existing products/services.
  • Manages submission of all product paperwork.
  • Monitors and tracks product sales to assist in evaluating revenue performance.
  • Participates on new product development teams as assigned.
  • Assists in development of marketing and product development plans.
  • Assists in execution of quantitative research to support product development.
  • Serves as lead Marketing contact on selected projects.
  • Manages and tracks production of new product pages in online store.
  • Updates pricing, product descriptions and special promotions as needed.
Skills & Requirements
  • 3-4 years marketing experience or other related business experience. The ideal candidate must also have proven MarCom experience (i.e. advertising, direct mail, online production, and print production).
  • Prior knowledge of and experience with the following practices and principles: marketing and market research, product development and management, web business, business information analysis and reporting.
  • Experience with promotional plan development, strategy, execution and assessment.
  • Copywriting, editing and art direction experience.
  • Aptitude for budgeting, forecasting and cost-accounting.
  • Ability to negotiate pricing and manage vendor relationships.
  • Critical thinking skills to analyze data and develop recommendations.
  • Proficient in Microsoft Office.
  • Ability to work well under pressure and meet deadlines.
  • Strong attention to detail.
  • Strong organizational and project management skills, including experience managing multiple projects with multiple deadlines.
  • Strong communication skills, both written and oral.
  • Budget development and management.
  • General understanding of technology practices and operations.
  • Bachelor's Degree in Marketing, Marketing Communications, English, or equivalent in related field.

Development Manager

Job Summary

The Development Manager (DM) works closely with the Director of Development, in designing, implementing, monitoring and evaluating all solicitations, grant proposals and fundraising activities that reflect and support the goals of the Foundation of the American Academy Ophthalmology (FAAO).

The DM plans and manages the development and implementation of all fundraising and foundation and grant initiatives in support of the Academy Foundation's programs, mission and goals. The DM is responsible for raising a minimum of $1,500,000. To achieve this goal, the DM cultivates and maintains productive working relationships with key Academy and Foundation leaders, fundraising volunteers, prospective individual donors, manages the Estate and Planned giving program, plans an annual black-tie fundraiser and manages other interest-related campaigns and solicitations.

Responsibilities
  • Responsible for the planning, development, and solicitation of all AAO Members, including specific targeting of board members, leaders, volunteers
  • Responsible for the planning, development, and solicitation of sponsorship activities for the FAAO’s public service program – EyeCare America
  • Raise funds for the educational endeavors from various segments of the AAO membership and its leadership to identify giving opportunities with the membership and their contacts
  • Work collaboratively with FAAO and AAO departments and components in developing fundraising plans for specific projects
  • Responsible for planning, developing and initiating a public fundraising campaign directed to people served, grateful patients, and the general public through direct, online and e-solicitations
  • Solicit support from foundations, corporations and individuals
  • Build and maintain relationships with funding sources, including corporate and foundation contacts
  • Coordinate grant reports and renewals
  • Research, initiate and apply for new grant opportunities
  • Use directories, online services, trade publications, and other sources to research potential donors and funding sources
  • Correspond with funders and potential funders to ensure lasting relationship and continued communication
  • Write and develop proposals to private and public foundations, corporations, and other funding agencies
  • Plan and implement special events, including an annual-formal fundraiser
  • Oversee production of written materials/brochures related to development efforts
  • Manage accurate records and files including donor acknowledgment, donor cultivation, and grant reporting
  • Provide weekly fundraising reports to the Director of Development
  • Conduct quarterly reviews of all fund timetables and deliverables
Skills & Requirements
  • A minimum of five years experience as a development professional, with emphasis on annual giving campaigns, solicitations of $1,000 and greater, planned giving, foundation grants and special events
  • Working knowledge of fundraising concepts, proposal writing, and donor software and reporting
  • Proven track record of success in fundraising
  • Experience with corporate, foundation, major gifts, and direct mail solicitation
  • Extensive experience interacting with high level contacts, including board members, government representatives, foundation officials, and corporate representatives
  • Experience coordinating and educating volunteers in fundraising activities
  • Knowledge of fundraising regulations and fund accounting
  • Exceptional verbal, written, and interpersonal skills
  • Excellent organizational skills with attention to detail
  • Ability to multi-task with enthusiasm and a collaborative spirit
  • Bachelor’s degree required

Back to Top


Director, Ophthalmic News and Education (O.N.E.) Network

Job Summary

The main educational resources of the American Academy of Ophthalmology, apart from its Annual Meeting, will be devoted to online educational activities. Accordingly the Director of Ophthalmic News and Education (O.N.E.) Network will be responsible for the maintenance and ongoing development of the network to become the most trusted source of Ophthalmic News and Education. Therefore, this position will determine the success of the Academy outreach both domestically and globally working with our Clinical Education physician leadership and physician volunteers.

This position requires both imaginative content creation solutions as well as technical expertise of current and future software solutions for a complex ophthalmic news and educational platform. The Director will report to the Vice-President of Ophthalmic Knowledge and will act as the staff contact for the O.N.E. Editorial Board and Editor-in-Chief, Dr Karl Golnik, MD.  The Director will also supervise the staffing of the Online Education Committee (OEC) and Digital Media Committee (DMC).

The ideal candidate will have the vision and leadership to drive the development of this network to fulfill its potential as a global educational platform.

Responsibilities
  • Oversee the maintenance of the infrastructure and content of the current O.N.E network and develop plans that result in improvement of both the quality of the user experience and usability of the features.
  • Direct the development of new online digital educational tools in response to feedback from the O.N.E Editorial Board, the Digital Media Committee, Online Education Committee or Resident Education Center Committee.
  • Direct and supervise the acquisition of news content.
  • Direct the development of a new Global O.N.E platform within O.N.E in collaboration with our web developer and the Global Alliance Division.
  • Direct the ongoing development and support of the Residents Education Center (REC) which is part of the O.N.E Network.
  • Enable localization and regionalization to support our various client bases.
  • Manage a staff group of 7 and weld them into a harmonious and productive unit.
  • Effectively manage and lead the O.N.E. Editorial Board and support the activities of the Editor-in-Chief.
  • Ensure that effective dialog and feedback exists between the OEC and DMC and the O.N.E. Editorial Board.
  • Enable a practical solution to SNOMED tagging of all current and future Academy assets.
  • Develop an Academy asset library suitably tagged and able to be searched and sorted in a variety of fashions.
  • Work with the Academy IT Division and our web developers, Enforme Interactive, to provide the best user experience. possible for our members and users as well as design creative solutions to Clinical Education’s online content creation needs.
  • Ensure that we are constantly using best practices and the best software solutions for the Network.
  • Lead the development of O.N.E. version 2.0 and beyond.
Skills & Requirements
  • 5+ years of experience with distance learning content acquisition, development, and implementation.
  • Demonstrated ability to envision and lead the development of online digital education into a leading resource
  • Understanding of the differing requirements of the news and education sectors.
  • Experience working with busy volunteer content providers and an ability to understand the dynamics of our volunteer physicians.
  • Experience managing and leading a team.
  • Knowledge of:
    • The educational and news platforms currently available and software technology.
    • Online educational best practices.
    • Industry guidelines and standards: Sharable Content Object Reference Model (SCORM), Instructional Management Model (IMS) and XML.
    • DVDs, DVD-ROMs, and CD-ROMs production and coding.
    • Video and audio streaming media production.
    • Internet management and infrastructure.
    • E-commerce and related linkages to management databases.
    • Continuing Medical Education (CME) regulations, credit granting procedures, and CME transcripts.
    • Multimedia asset database development, implementation and management, including XML, PDFs, images, tables, audio, video.
    • Taxonomies and search mechanisms.
    • Development, implementation and management of a knowledge base providing multiple media outputs and knowledge-on-demand capabilities.
    • Web software troubleshooting (html, java script) to guide/manage others.
    • Authoring tool troubleshooting (Dreamweaver, Photoshop, Word templates) to guide/manage others
    • Computer hardware troubleshooting to guide and manage others internal and external to the department.
  • Ability to develop internal proposals, external RFPs and contracts. 
  • Ability to manage in a non-profit organization.
  • Ability to design and develop Web pages, web portals, and online communities.
  • Ability to manage multiple projects and programs.
  • Strong verbal and written communication skills.
  • Strong presentation skills (to staff, committees, consortiums, external audiences).
Back to Top



Product Marketing Manager

Job Summary

The Product Marketing Manager influences and drives the Academy’s product strategy for Clinical Education products, participating in every aspect of the business and playing a key role in the business decisions which contribute to the Academy’s revenue and bottom-line. Leads marketing plan development by using business acumen to make strategic and tactical decisions.

This position is responsible for managing a portfolio of 13 product lines including 100 individual products/services, creating and implementing annual strategic marketing plans for new and existing products, and creating strategic three-year new product plans and overseeing development of new products.

This is a key position in the Academy which has a significant impact on our company’s financial results and member satisfaction by ensuring that new products which are developed are high-quality and meet the member’s needs by being useful and effective. The ideal candidate will have the ability to succeed in an ambiguous environment, adapt to change, and drive change through the organization.

The Product Marketing Manager supervises the Assistant Product Marketing Manager and will report to the Director of Marketing.

Responsibilities

New Product Development
  • Collaborates with content development teams to identify new product development opportunities resulting in launch of approximately 10 new Clinical Education products each year.
  • Evaluates, recommends, and prioritizes new product concepts to achieve maximum revenue growth by analyzing the market and customer segments.
  • Assists in creation and definition of product requirements and specifications to meet market needs and distinguish product placement within the competitive arena.
  • Collaborates with the Clinical Education team to drive new product ideas through established gating procedure, presenting to VPs, Directors, CFO and CIO at Gating Committee meetings.
  • Provides leadership and direction to cross-divisional, cross-functional project teams resulting in the on-time launch of market-driven products.
  • Authorizes changes to product development schedules and increases in Cost of Goods Sold (COGS).
 Marketing & Business Strategy, Analysis and Planning
  • Conducts strategic business analysis for 13 product lines comprised of 100 individual products/services.
  • Develops tactical marketing promotion plans for existing and new products in Clinical Education to reach revenue of $3.765 MM.
  • Defines clear product branding, positioning and communication strategies.
  • Maximizes revenue by monitoring, interpreting, and analyzing market performance, customer response to promotional activities, and competitive reactions.
  • Manages competitive analysis, market research and copyright/licensing research to keep informed of market trends.
  • Acts as internal consultant to Clinical Education Directors on business strategy/vision and to divisional colleagues on execution decisions to ensure alignment with overall business plan.
Financial Analysis and Reporting
  • Analyzes and interprets sales data, in combination with business insight, to create quarterly business reports for divisional colleagues, marketing department, and senior management.
  • Establishes pricing strategies and sales forecasts based on COGS budget and margin requirements.
  • Creates and manages annual forecasts and budgets for revenue, COGS, and marketing expenses.
Manage Marketing Communications Specialist.
  • Oversees direct report in all activities relating to the product line.
  • Direct and assign work to APMM.
  • Provides ongoing leadership, direction, coaching, feedback and mentoring to APMM to ensure APMM feels motivated, challenged, and supported.
  • Leads APMM in creating SMART goals and conducts performance reviews on a quarterly basis.
  • Works with direct report to ensure focused skill development and goal achievement.
Promotion
  • Oversees development, production, implementation, and result tracking for all promotional campaigns including direct mail, advertising, e-mail and fax blasts and PR.
  • Oversees concept development, strategy and measurements for direct mail campaigns and ads.
  • Oversees copywriting and design for all promotions.
  • Manages marketing promotion expense budget.
Product Management
  • Manages product development and discontinuation strategy within the context of the division’s overall business goals.
  • Manages inventory for approximately 100 products and determines production quantities for new/reprinted products.
  • Manages P&L of product lines by evaluating gross and net margin data to establish pricing and manage COGS.
  • Manages COGS budget.
Skills & Requirements
  • 5+ years of marketing experience that includes new product development, marketing and business strategy, market research, marketing and financial analysis, inventory management, managing a direct report, promotion, and product management.
  • Wide breadth of marketing communications experience in advertising, direct mail, editing/copywriting, production, Internet marketing, budget management and contract negotiation.
  • Strategic marketing plan development execution and assessment.
  • Experience developing business requirements for new products.
  • Product development practices and principles across a variety of media including: Print, CD-ROM, and Web.
  • Experience marketing a web-based product preferred.
  • Experience budgeting, estimating, developing sales forecasts and revenue projections, calculating margin, developing pricing and cost-accounting.
  • Data evaluation skills with the ability to extract and interpret data from various sources to offer creative marketing and product solutions.
  • Writing and editing of promotional and product content copy. Strong attention to detail.
  • Critical thinking skills to analyze data and develop recommendations.
  • Ability to work independently and as part of a team. Diplomacy, persuasion, and negotiation skills are critical for successful teamwork with Clinical Education and internal departments.
  • Team leadership and ability to lead cross-functional team members.
  • Creativity to develop sound, persuasive promotional concepts.
  • Ability to evaluate and critique creative executions and provide actionable feedback to creative team.
  • Project management experience.
  • Strong prioritization, multi-tasking and organizational skills.
  • Strong verbal communication skills including ability to present to a group.
  • Computer skills in Word, Excel, PowerPoint.
  • Bachelor’s Degree in Marketing, Marketing Communications, or Business or equivalent in related field (M.B.A. a plus)



Manager, International Communications

Job Summary

The Manager, International Communications is a newly created position that will be responsible for developing and  executing a communications plan that provides broad-based as well as targeted communications to the various international audiences related to the Global Alliances division. Communications serve to strengthen the Academy’s position in the international arena by enhancing relationships with international leaders, connecting users and potential users with Academy programs and building loyalty among international members.  These activities raise the visibility, credibility and reputation of the Academy in the world ophthalmic arena.

This position will work with Academy staff, leaders of ophthalmic organizations around the world, Academy committee leaders, scientific program faculty, ophthalmic industry personnel, and ophthalmologists. The ideal candidate will be a self-starter with strong interpersonal and diplomatic skills, a creative approach to communications, and an engaging writing style that can be tailored to regional parts of the world.

This position reports to the Vice President, Global Alliances and involves domestic and international travel, including weekend meetings, 5 or more times a year.

Responsibilities

  • Segment our international audiences and develop communications to each group, including: members prospective members, program users, leaders of ophthalmic organizations, collaborating societies, training directors, non-governmental organizations, committee members in the Secretariat for Global Alliances.
  • Write newsletters: News & Notices to International Members, Rotary Club Alumni, Outlook to International Society of Refractive Surgeons (ISRS) Members, Academy Live at international meetings.
  • Summarize clinical studies from journals and clinical talks for placement in newsletters and Web site.
  • Work with an international advisory board to solicit and review regional ophthalmic content for inclusion on the Global Ophthalmic News & Education (O.N.E.) Network.
  • Develop promotional materials and, as needed, user guides, on programs offered internationally.
  • Develop collateral materials on Academy programs for collaborating societies to use.
  • Update and bring fresh content to the international section of the Academy Web site and to the ISRS Web site.
  • Insert relevant Academy announcements and regional news for international versions of Academy Express.
  • Work closely with the Marketing, Membership, Meetings and Education departments to ensure accuracy and thoroughness of communications pertinent to their areas of responsibility.

Skills & Requirements

  • 5+ years of communications experience that includes developing and executing communications plans, determining strategies for different audiences and programs, evaluating and improving communication efforts to ensure optimal impact.
  • Strong writing skills with experience writing Web, promotional, and medical content.
  • Understanding of international communication styles and the ability to determine appropriate communication styles for different audiences and different parts of the world.
  • Engaging writing style tailored to regional parts of the world.
  • Ability to glean information from a variety of sources and understand various constituencies’ needs.
  • Ability to develop a consensus between departments when there is disagreement on communication
  • Ability to gather information across the Academy, resolve any conflicting information to ensure accuracy and understanding.
  • Ability to craft Academy messages avoiding any real or perceived conflict with the interests of other international groups.
  • Political sensitivity and diplomacy.
  • Creativity in approaching communications.
  • Ability to view the entire picture from a high level and translate to individual programs and associated communications.
  • Demonstrated ability to produce high quality, accurate and timely work product.
  • Self-starter who works well independently as well as part of a team.
  • Strong interpersonal skills.
  • Ability to travel 3-5+ times a year domestically and internationally for weekend meetings.
  • Bachelors degree in Communications, English, Journalism, Public Relations or related field. 
Back to Top

 
Login